1. As used in this Notice, “personal data” means data, whether true or not, about an employee or a job applicant who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.
   
   
2. The types of personal data we request from you and how we process it are determined by a combination of the requirements of the role you apply.
   
   
3. We usually collect personal data directly from you when you apply for a role with us, such as your name, gender, last 4 characters of your NRIC/FIN or passport number, date of birth, nationality, marital status, country and city of birth address, contact information, work and educational history, achievements, identity documents, test results, details of your next-of-kin, spouse, and other family members, photographs, work-related health issues and disabilities, and any information that may be required due to legal requirements (e.g. residence or work permits) and other categories of data that you voluntarily decide to share with us.
   
   
4. We also collect similar personal data about you from third parties, such as professional recruiting firms, your references, prior employers, RDA employees with whom you have interviewed or who recommended your candidacy, and employment background check providers, to the extent permitted by applicable law. We may also collect personal data about you online to the extent that you have chosen to make this information publicly available on professional social media websites.
   
   
5. If you receive an offer from us, we may conduct a background check and, to the extent permitted by applicable law, we may also collect data related to criminal offences and proceedings.
   
   
6. Other terms used in this Notice shall have the meanings given to them in the PDPA (where the context permits).

1. We generally collect personal data that
   
   
   • you knowingly and voluntarily provide in the course of or connection with your employment or job application with us, or via a third party who you have duly authorised to disclose your personal data to us (your “authorised representative”, which may include your job placement agent), after (i) you (or your authorised representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorised representative) have provided written consent to the collection and usage of your personal data for those purposes; or
     
     
   • collection and use of personal data without consent is permitted or required by the PDPA or other laws. We shall seek your consent before collecting any additional personal data and before using your personal data for a purpose that has not been notified to you (except where permitted or authorised by law).
     
     
2. We collect and use your personal data for legitimate human resources and business management reasons, and we may disclose your personal data to third parties where necessary for the following purposes:
   
   
   • assessing and evaluating your suitability for potential employment in any current or prospective position within the organisation;
     
     
   • maintaining records concerning recruiting and hiring;
     
     
   • fostering our diversity and inclusion programs and practices;
     
     
   • performing obligations under or in connection with your contract of employment with us, including payment of remuneration and tax;
     
     
   • all administrative and human resources-related matters within our organisation, including administering payroll, granting access to our premises and computer systems, processing leave applications, administering your insurance and other benefits, processing your claims and expenses, investigating any acts or defaults (or suspected acts or defaults) and developing human resource policies;
     
     
   • managing and terminating our employment relationship with you, including monitoring your internet access and your use of our intranet email to investigate potential contraventions of our internal or external compliance regulations, and resolving any employment-related grievances;
     
     
   • ensuring business continuity for our organisation if your employment with us is or will be terminated;
     
     
   • performing obligations under or in connection with the provision of our services to our clients;
     
     
   • facilitating any proposed or confirmed merger, acquisition, or business asset transaction involving any part of our organisation, or corporate restructuring process; and
     
     
   • ensuring compliance with legal requirements, including those relating to public health and workplace safety;
     
     
3. The purposes listed in the above clauses may continue to apply even in situations where your relationship with us (for example, under your employment contract should you be hired) has been terminated or altered in any way, for a reasonable period after that (including, where applicable, a period to enable us to enforce our rights under a contract with you).

1. We may collect or use your personal data or disclose existing personal data for secondary purposes that differ from the primary purpose, which it was originally collected for, according to clause 2. Suppose RDA intends to rely on deemed consent by notification for secondary purposes. In that case, RDA will notify you of the proposed collection, use, or disclosure of your personal data through the appropriate mode(s) of communication.
   
   
2. In particular, we may rely on deemed consent by notification to collect, use, or disclose your personal data to prevent the risk of harm to an individual; and respond to requests from law enforcement agencies, regulators, or courts.
   
   
3. Before relying on deemed consent by notification, RDA will assess and determine that the collection, use, and disclosure of personal data will not likely have an adverse effect on you.
   
   
4. You will be given a reasonable period to inform us if you wish to opt out of the collection, use, and disclosure of your personal data for such purposes.
   
   
5. After the lapse of the opt-out period, you may notify us that you no longer wish to consent to the purposes for which your consent was deemed by notification by withdrawing your consent for the collection, use, or disclosure of your personal data to those purposes.

1. In compliance with the PDPA, we may collect, use, or disclose your personal data without your consent for the legitimate interests of RDA or another person. In relying on legitimate interests, except for the PDPA, the RDA will assess the likely adverse effects on the individual and determine whether the legitimate interests outweigh any adverse effects.
   
   
2. In line with the legitimate interests’ exception, we will collect, use, or disclose your personal data for the following purposes:
   
   
   • fraud detection and prevention;
     
     
   • detection and prevention of misuse of services;
     
     
   • network analysis to prevent fraud and financial crime, and perform credit analysis; and
     
     
   • collection and use of personal data on company-issued devices to prevent data loss
     
     

The purposes listed in the above clause may continue to apply even in situations where your relationship with us (for example, under a contract) has been terminated or altered in any way, for a reasonable period after that.

1. Your consent for collecting, using, and disclosing your personal data will remain valid until you withdraw it in writing. As a job applicant, you may withdraw consent and request us to stop collecting, using, and disclosing your personal data for any or all of the purposes listed above by submitting your request in writing or via email to our Data Protection Officer at the contact details below.
   
   
2. Upon receipt of your written request to withdraw your consent, we may require reasonable time (depending on the complexity of the request and its impact on our relationship with you) for your request to be processed and for us to notify you of the consequences of us acceding to the same, including any legal consequences which may affect your rights and liabilities to us. In general, we shall seek to process and effect your request within ten (10) days of receiving it.
   
   
3. While we respect your decision to withdraw your consent, please note that depending on the nature and extent of your request, we may not be able to process your job application (as the case may be). In such circumstances, we shall notify you before completing the processing of your request (as outlined above). Should you decide to cancel your withdrawal of consent, please inform us in writing in the manner described in clause 11.
   
   
4. Please note that withdrawing consent does not affect our right to continue to collect, use, and disclose personal data where such collection, use, and disclosure without consent is permitted or required under applicable laws.

1. If you wish to make an access request for access to a copy of the personal data that we hold about you or information about how we use or disclose your personal data, or a correction request to correct or update any of your personal data which we hold, you may submit your request in writing or via email to our Data Protection Officer at the contact details provided below.
   
   
2. A reasonable fee for an access request may be charged. If so, we will inform you of the cost before processing your request.
   
   
3. We will respond to your request as soon as reasonably possible. Our response will generally be within thirty (30) business days. Should we not be able to respond to your access request within thirty (30) days of receiving your access request, we will inform you in writing within thirty (30) days of the time by which we will be able to respond to your request. If we cannot provide you with any personal data or make a correction you requested, we shall generally inform you why we cannot do so (except where we are not required to do so under the PDPA).
   
   
4. Please note that depending on the request being made, we will only need to provide you with access to the personal data contained in the documents requested, not the entire documents themselves. In those cases, it may be appropriate for us to provide you with confirmation of the personal data that our organisation has on record if the record of your personal data forms a negligible part of the document.

1. To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal, or similar risks, we have introduced appropriate administrative, physical, and technical measures such as a minimised collection of personal data, authentication, and access controls (such as good password practices, need-to-basis for data disclosure, etc.), and up-to-date antivirus protection.
   
   
2. You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.

We generally rely on personal data provided by you (or your authorised representative). To ensure that your personal data is current, complete, and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing or via email using the contact details provided below.

1. We may retain your personal data for as long as it is necessary to fulfill the purposes for which they were collected, or as required or permitted by applicable laws.
   
   
2. We will cease to retain your personal data or remove how the data can be associated with you as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data were collected and is no longer necessary for legal or business purposes.

1. We generally do not transfer your personal data to countries outside of Singapore. However, if we do so, we will obtain your consent for the transfer and, will take steps to ensure that your personal data continues to receive a standard of protection that is at least comparable to that provided under the PDPA.
   
   
2. Your personal data may be accessed by
   
   

   • recruiters and interviewers for the role for which you are applying;

   •  individuals performing administrative functions and IT personnel within RDA may also have access on a need-to-know basis to your personal data to the extent necessary to perform their jobs;

   • third-party service providers who may assist us in identifying and recruiting talent, administering and evaluating pre-employment screening and testing, and improving our recruiting practices.
     
     

3. Except to the extent necessary to accomplish the RDA uses and purposes described in this Privacy Notice, we do not disclose your personal data to third parties. We also prohibit our service providers from using your personal data for non-RDA purposes. We do not otherwise share or sell your personal data to third parties.
   
   
4. We may disclose or transfer your personal data in the event of a reorganization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

If you have any enquiries or feedback on our personal data protection policies, or if you would like to exercise your protection rights regarding your personal data, you can do so by emailing your request to us at touchbase@reddotassociates.com.

1. This Notice applies in conjunction with any other notices, contractual clauses, and consent clauses that apply to the collection, use, and disclosure of your personal data by us.
   
   
2. We may revise this Notice from time to time without any prior notice. You may determine if any such revision has occurred by referring to the date this Notice was last updated. Your continued use of our services constitutes your acknowledgment and acceptance of such changes.